Case Study: Healthcare Practice Achieves HIPAA Compliance in 90 Days

Healthcare HIPAA Compliance Case Study

How TVG brought a multi-location LA healthcare practice to full HIPAA compliance — just in time for an OCR review.

The Challenge: A multi-location medical practice in Los Angeles received notice of an OCR compliance review. Their previous IT provider had never conducted a risk assessment, encryption was inconsistent, and there was no documentation of HIPAA safeguards.

The TVG Response: We conducted an emergency HIPAA risk assessment, implemented critical technical safeguards, and prepared compliance documentation — all within 6 weeks. The practice passed the OCR review without penalties.

Why Businesses Trust TVG

20+
Years in Business
90+
5-Star Reviews
Top 250
MSP Nationwide
24/7
Emergency Support
FBI
InfraGard Member

What We Deliver

Emergency Risk Assessment

Completed comprehensive SRA across all locations identifying 47 critical gaps.

PHI Encryption

Deployed encryption across all systems handling protected health information.

Access Controls

Implemented role-based access, MFA, and audit logging across the practice.

Backup Compliance

Deployed HIPAA-compliant backup systems with encryption and access controls.

Staff Training

Conducted HIPAA security awareness training for all 85 employees across 4 locations.

Documentation Package

Prepared complete HIPAA compliance documentation package for OCR review.

Case Results

Critical gaps identified and remediated47
Time to full compliance6 weeks
OCR penalties avoided$1.5M+
Locations secured4

Sources: IBM Cost of a Data Breach Report 2024, Verizon DBIR 2024, Cybersecurity Ventures

★★★★★

“TVG helped us get HIPAA compliant and set up the security infrastructure we needed. Their knowledge of healthcare regulations gave us confidence that our patient data is protected.”

Kristian N.

Healthcare Manufacturing

★★★★★

“Mark was even available on a Saturday for consultation, and George physically came into the office that same Saturday to repair the issue. These guys are great and I can’t recommend them enough!”

Kristian N.

Verified Google Review

Serving Los Angeles & Surrounding Areas

TVG Consulting provides on-site and remote IT support across Burbank, Glendale, Pasadena, Downtown LA, Beverly Hills, Santa Monica. Our local presence means faster response times and technicians who understand your area’s business landscape.

Types of Engagements We Handle

Ransomware Attack

Locked out of your systems? We contain the spread, preserve evidence, and restore from clean backups — without paying the ransom.

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Email Fraud & BEC

Wire fraud, spoofed invoices, compromised mailboxes. We trace the breach, lock down accounts, and recover what we can.

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Insider Threat

Suspect an employee is stealing data or sabotaging systems? We investigate quietly, preserve evidence, and lock down access.

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Cyber Posture Review

Not sure if your current IT team has everything locked down? We audit your environment and give you an honest assessment.

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Active Breach

Systems acting strange? Unusual network traffic? If something feels wrong, call us. We respond within 15 minutes — 24/7/365.

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Letting Go of IT Staff

Terminating an IT employee who has admin access? We lock down credentials, audit access, and ensure a clean transition.

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Get a Free Consultation

Tell us about your situation — we respond within 1 business hour.





Frequently Asked Questions

What gaps did you find?+
47 critical gaps including: no documented risk assessment, unencrypted ePHI on workstations, shared login credentials, no BAAs with vendors, inadequate backup systems, and zero security training.
How did you complete it in 6 weeks?+
A dedicated team worked in parallel across all locations. Technical controls were prioritized based on OCR enforcement patterns, and documentation was prepared concurrently with implementation.
What would the penalties have been?+
Without remediation, the practice faced potential penalties of $100-$50,000 per violation. With 47 gaps across 4 locations, exposure exceeded $1.5M.
Is the practice still compliant?+
Yes. TVG provides ongoing HIPAA compliance management including quarterly reviews, annual reassessments, continuous monitoring, and staff training updates.
Did you replace their previous IT provider?+
Yes. The practice transitioned to TVG for full managed IT services with HIPAA compliance built into every aspect of their technology management.
Can you help us before an OCR review?+
Yes. Whether you have advance notice of a review or want to proactively prepare, we conduct comprehensive HIPAA assessments and remediation programs.

Ready to Protect Your Business?

Talk to a TVG engineer today — no sales pitch, just honest answers.